Virtual boardrooms are online software that enables committee members and board members to collaborate, manage documents and schedule meetings. It is important to consider the user experience of your team before choosing a board management tool. If your staff isn’t familiar with digital tools, the change could create friction. Ask for free trials of different boards portal solutions to make sure they match your business’s requirements.

The ideal solution will be simple and intuitive, with a dashboard that displays all important notifications and updates in one place. It also comes with an option to search that allows you to locate documents and files by entering keywords, phrases or names of files. In addition, it will accommodate a variety of meeting formats, such as web conferencing audio and video teleconferences and digital signature.

It is important to choose the best solution that can be easily deployed on different devices. It should also offer secure, paper-free storage of check my site all documents related to meetings. A good board management platform will offer advanced security protocols, like two-step authentication, remote device erase and secure document control.

A board portal makes it simple to schedule meetings, upload all the required items and even the agenda. It’s also easy to convert agenda items into meeting minutes, and then circulate them to the board for approval. You can also make use of the board management tool to ensure that all attendees are notified about upcoming meetings, votes and surveys, as well as other deadlines.